Privacy policy

 Limited Use Policy

Chat GPT for Gmail™ use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

How Chat GPT for Gmail™ accesses, uses, stores, and shares your user data


Chat GPT for Gmail™ engages with the data you authorize through the initial OAuth screen. This access includes:

This access is facilitated via the App Script backend, employing the inherent App Script functionalities specific to Gmail add-ons, all within Google's Gmail add-on framework.

Usage, Storage & Sharing

Chat GPT for Gmail™ processes the content of the email thread you open while using the add-on. This data is then transmitted to third-party services such as OpenAI, Microsoft Azure, or Google Bard, to generate a suggested response for the current email thread.

Your email address itself is not directly utilized. Instead, it undergoes a SHA-256 hashing process for identification purposes in our database, which is securely hosted on Google Cloud (Firestore database). This unique identifier aids in managing a summary of certain emails you receive. The email summaries are encrypted using the SHA-256 algorithm, with the encryption key securely stored within your Gmail account. This identification process also plays a crucial role in managing your wallet feature within the add-on.

Privacy-first Ai Mails: efficient and data-minimal

Ai Mails provides greater privacy compared to directly using Chat GPT. This is due to the fact that the prompts you enter in Chat GPT are utilized by OpenAi to train the language model. On the other hand, Ai Mails employs the API version of Chat GPT, which adheres to stricter data privacy regulations.

Ai Mails protects your email address through a non-reversible military-grade SHA-256 hashing algorithm, ensuring that even the developers of Ai Mails cannot decrypt it. 

Your email address is solely used as an unreadable hash to identify your account within Ai Mails' Google Cloud database, and therefore, Ai Mails does not have access to any personal information. 

We assure you that your email address will not be utilized for any other purposes except for identifying your anonymous account within Ai Mails' Google Cloud database. There will be no marketing communications or sharing of your email address with any other entity.

When utilizing the preset or default instructions features, Ai Mails employs the SHA-256 algorithm to encrypt your instructions. The encrypted data is then stored in Ai Mails' secure Google Cloud database.

To offer text message suggestions, Ai Mails forwards the prompts you write when interacting with the Ai Mails add-on to the API endpoint: Please note that all data transmitted to this endpoint is protected using the Transport Layer Security protocol while in transit. Additionally, any data sent to this endpoint is kept private and used solely by OpenAi to monitor potential misuse. Furthermore, all transmitted information is automatically deleted after 30 days for added protection. For more information, please refer to OpenAi's data usage policy.

Ai Mails does not access any of your emails unless you choose to activate the "Reply feature" as outlined below.

Boost your email responses with Ai Mails' reply feature

Please note that even when the "Reply feature" is active, Ai Mails is unable to access the text of any email unless you intentionally open an email thread while utilizing the specific "Reply feature." In such cases, Ai Mails will only have temporary access to the specific email thread you opened and will not be able to access any other email thread.

When you activate the "Reply feature", Ai Mails utilizes the text of the email threads you open to streamline your response creation. This data is transmitted to the API endpoint: for the dual purposes of generating a summary of the email thread and providing a suggested reply.

Please note that any data transmitted to this endpoint is encrypted in transit using the Transport Layer Security protocol, ensuring maximum security and privacy. Furthermore, the information sent to this endpoint is exclusively used by OpenAi to monitor potential misuse and is kept confidential. Additionally, to further protect your privacy, any transmitted information is automatically deleted after 30 days. For more information, please refer to OpenAi's data usage policy

It is important to note that Ai Mails encrypts the summary of your email thread using the SHA-256 algorithm and stores it in its secure Google database. This private encrypted summary is used solely to retrieve previously summarized email threads more efficiently. 

Rest assured that Ai Mails does not use any other private information for any other purposes.

Privacy Policy

Last updated: December 26, 2022

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. This Privacy Policy has been created with the help of the Privacy Policy Generator.

Interpretation and Definitions


The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.


For the purposes of this Privacy Policy:

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

We may share Your personal information in the following situations:

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us: